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Document Management

The Document Management Solution helps you manage in an effective manner the creation, storage, revision, approval and the processing of documents. The solution accelerates your online document sharing and collaboration projects. It also includes tools for tracking a document’s workflow to ensure that proper procedures and processes are followed. Having this in mind, the Document Management Solution provides storage, versioning, metadata security, as well as indexing and retrieval capabilities. Document storage ensures document related information, such as where they are stored, for how long, migration of the documents from one storage media to another and eventually document destruction, if needed. Indexing assures a classification through the documents' metadata or even through word indexes extracted from the content of those documents.

Main benefits:

  • The solution offers instant controlling, sharing, collaboration and tracking of confidential documents.
  • It ensures large cost savings due to the physical space once that becomes available.
  • It helps you achieve a more organized and secure document workflow.
  • The solution saves valuable time for your employees’ by providing them with a wide searching criteria (document name, document number, user name, date etc.)
  • It also assures a better management of different document types.
  • The need to print or copy documents reduces dramatically, saving time and money.
  • It helps you satisfy your clients’ need of document confidentiality, security and availability.
  • It facilitates simultaneous document sharing among many users.
  • It significantly reduces the information loss
  • It improves your service and SLA, ensuring operational efficiency.
  • It facilitates your staff work by eliminating their struggle with bulk paper filling.
  • It ensures one consistent and logical filing structure for all your documents.
  • It offers access to accurate and updated document information.
  • It improves your ability to properly backup all content and retrieve the information
  • Inter-departmental problems are solved more effectively by reducing the time and physical effort required to communicate and move documents between departments.

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